Outlook is a popular email service for business communication and is often the first choice for large business users.
Although it offers a wide range of powerful features and integrations, Outlook does not offer an easy way to analyze/extract data from email.
Business data received through Outlook emails or attachments is usually manually extracted into Excel spreadsheets or other business applications.
Why export emails from Outlook to Excel?
Emails contain very important business data.
Businesses receive invoices, receipts, quotes, sales requests, and more by email. It’s hard to organize and make sense of all that data in Outlook itself.
Exporting email data from Outlook to Excel allows businesses to explore all that data to gain valuable insights. You can also export Outlook emails to Excel to simply back up all your data or move it to another email provider/server.
In this article, we look at two popular ways to export data from Outlook emails to Excel spreadsheets.
Neither of these two methods is completely perfect, to be honest, formatting is often lost or altered during export. We also look at how to export Outlook emails to Excel automatically without data loss or formatting.
Automate your Outlook to Excel workflows with Nanonets. Analyze email data into structured data for business applications.
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Check out this interactive demo
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Check out this interactive demo
How to export Outlook emails to Excel?
Here are some of the most common methods to export email data from Outlook to Excel:
Manually copying data from Outlook to Excel
Probably the dumbest approach here, but it still works.
Open the emails or attachments one by one, copy all relevant data and paste into an Excel sheet.
Direct export from Outlook to Excel
Exporting email directly from Outlook to Excel is quite easy.
But this method will only save plain text and key links. all other formatting will be lost.
- Open Outlook >> click File >> and select Open and Export
- Click on Import/Export >> select Export File >> and select Excel or csv as the file type.
- Select a destination folder to save the file
- Click Finish
Exit Outlook, open the folder and check the Excel/csv file you just exported from Outlook.
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Both of the methods we’ve looked at so far require you to manually open each email. These methods do not support any bulk export operations.
Automate your Outlook email to Excel workflows
You can automate your Outlook email to Excel workflows with an AI-based email parser or email miner like Nanonets.
With Nanonets, you can automatically forward all incoming Outlook emails to the Nanonets inbox and analyze all the data in them. This will help you perform bulk actions without opening individual emails or attachments one by one.
Nanogrids can also help preserve the original data formatting and extract only the specific data you need.
💡
Check out this interactive demo
💡
Check out this interactive demo
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Exporting your Outlook emails to Excel has clear advantages for data storage as well as data analysis.
Doing this process manually simply won’t scale and is extremely labor intensive.
Email analyzers and intelligent data mining tools can help automate your Outlook email to Excel workflows. You can spend more time analyzing data and less time copying data into Excel.
Learn about the best email parsers here: https://nanonets.com/blog/best-email-parser/
Nanonets can also convert images to Excel.